Codes for the Past President
Codes for the President
Codes for the President Elect
Codes for the Past Vice President (All Disciplines)
Codes for the Vice President (All Disciplines)
Codes for the Vice President Elect (All Disciplines)
Download NHAHPERD Operating Codes in Windows Format
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Code 1 - Operating Code for the Past President
I. Name: The name of this office shall be Past President of the NHAHPERD.
II. Purpose: The purpose of this code is to provide the Past President with an outline of the duties and responsibilities of the office of Past President of the NHAHPERD.
III. Organization:
A. How Elected: After serving one year as President, succeeds to the office of immediate Past President and shall serve one year.
B. Term of Office: The Past President will serve for one year and begins on March 1 and concludes on the next February 28.
C. Vacancy: In case of death or resignation of the Past President, the President will appoint a member of the Association to fill the unexpired term.
IV. Duties:
A. The Past President shall:
1. Serve on the Executive Board and the Executive Committee.
2. Act in an advisory capacity in whatever situation requested by the President.
3. Send copies of key correspondence to appropriate members of the Executive Board.
4. Be responsible for the planning of the NHAHPERD Annual Convention. In conjunction with the Executive Director take care of: Convention Planning, Hospitality, Program Entertainment, Educational Exhibits, Commercial Exhibits, Social Recreation, Facilities, Records, Evaluation, Arrangements, Publicity (including newsletter articles), Registration, and Program Printing.
5. Serve as student advisor and work with Student Representative to the board on convention programs, student clubs, and awards.
6. Serve as a member of the Program Enhancement Grant selection committee.
7. Serve as an ex-officio member of Retiree Network Committee.
8. Submit to the Constitution, Bylaws, and Operating Code Committee any items in this code that need to be updated. These should also be included in the annual report as recommendations for change.
9. Turn over files to successor at the last meeting of the Executive Board. If unable to attend this meeting, file should be delivered to the President prior to the meeting.
10. Select and turn over to the NHAHPERD Archivist copies of any materials that have a bearing on NHAHPERD history.
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Code 2 - Operating Code for the President
I. Name: The name of this office shall be the President of the NHAHPERD.
II. Purpose: The purpose of this code is to provide the President with an outline of the duties and responsibilities of the office of President of the NHAHPERD.
III. Organization:
A. Eligibility: Must have had continuous membership for two years.
B. How Elected: The President shall automatically succeed to the office of President at the close of his/her tenure as President-Elect.
C. Term of Office: The President will serve for one year and begins his/her term on March 1 and concludes on the next February 28.
D. Vacancy: In case of death or resignation of the President, the President, the President-Elect shall succeed him/her for the unexpired term.
IV. Duties:
A. The President shall:
1. Discharge the responsibilities of this office as prescribed in the Constitution.
2. Act as Chairperson of all regular meetings of the Executive Board and any special meetings.
3. Serve on the Executive Committee.
4. Act as Chairperson of all meetings of the membership, and at any special meetings.
5. Make the following appointments with Executive Board approval: Executive Director, Secretary, Treasurer, Newsletter Editor, and any additional committees deemed necessary to carry out the purposes of the association as per operating codes.
6. Notify the administrative person responsible for each officer and persons on committees (Superintendent, College President, Department Head, etc.) of the election or appointment of members asking cooperation in attendance at meetings and projects.
7. Cooperate with the Past President in organizing and carrying out plans for the Annual Convention.
8. Notify all officers and committee chairpersons to present reports at the Annual Convention.
9. Present a progress report to the membership at the Annual Convention as deemed appropriate.
10. Be responsible for the election of officers at the Annual Convention and be the tie-breaking vote, if necessary.
11. Work with the Executive Director in the formulation of Convention policies and contracts, and recommendations on Convention procedures and decisions.
12. Instruct the Executive Board in their responsibilities for formulation and conduct of the Convention program.
13. Set agenda for and chair the business meeting(s) at the Annual Convention.
14. Be responsible for New Officer Orientation at the March meeting.
15. Present appreciation letters (or certificates) to the Executive Board members whose term expires.
16. Work in close cooperation with the Executive Director, Secretary, and Treasurer and act through those offices in such routines of organization, reports, mailings, announcements, and correspondence as rightfully belong to the functions of Executive Director, Secretary, and Treasurer.
17. Working with the Executive Director, serve as a liaison with the EDA and the AAHPERD by:
a. Disseminating information and implementing action of EDA and AAHPERD.
b. Submitting information from the State to EDA and AAHPERD.
c. Conveying recommendations or problems to EDA and AAHPERD boards.
d. Coordinating State Association plans and activities.
e. Serving as a member of the AAHPERD Alliance Assembly and the EDA Representative Assembly.
f. Naming representatives to the EDA Representative Assembly, AAHPERD Alliance Assembly, EDA committees, and AAHPERD committees as requested.
18. Appoint replacements to Standing Committees and form and appoint President's Committees, with final approval by the Executive Board.
19. Be responsible for the authorization of all expenditures.
20. Instruct and activate Association Committees in their specific functions.
21. Appoint representatives to the Council for Services and the Council for Conventions in accordance with the rotation plans as designated by the EDA Bylaws.
22. Insure the bonding of the Treasurer to the amount considered feasible in relationship to the financial condition of the Association.
23. Working with the Chair of the Awards Committee, notify recipients of awards and extend congratulations.
24. Notify the EDA and AAHPERD of those members who received awards.
25. Working with the Executive Board, interpret objectively and in terms of consensus, the needs, efforts, and actions of the State Association to EDA and AAHPERD and in so far as possible, promote professional growth and integrity through coordinating goals, standards, and services.
26. Submit the President's Message for each newsletter.
27. Turn over files to successor at the last meeting of the Executive Board.
28. Submit to the Constitution, Bylaws, and Operating Code Committee any items in this code that need to be updated. These should also be included in the annual report as recommendations for change.
29. At the conclusion of his/her term of office, go through all minutes and take steps to add policies during that year in office to the appropriate policy publication.
30. Select and turn over to the NHAHPERD Archivist copies of any materials that have a bearing on NHAHPERD history.
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Code 3 - Operating Code for the President-Elect
I. Name: The name of this office shall be President-Elect of the NHAHPERD.
II. Purpose: The purpose of this code is to acquaint the President-Elect with the duties and responsibilities of the office of President-Elect of the NHAHPERD.
III. Organization:
A. Eligibility: Must have had continuous membership for two years.
B. How Elected:
1. The election of the President-Elect shall be conducted in accordance with the NHAHPERD Constitution. This office will be held alternately by male and female.
2. The President-Elect shall automatically succeed to the office of President of the NHAHPERD at the close of his/her tenure as President-Elect. (This does not apply to any President-Elect who has been appointed to fill an unexpired term.
C. Term of Office: The President-Elect will serve for one year and begins his/her term on March 1 and concludes on the next February 28.
D. Vacancy: In case of death or resignation of the President- Elect, the President will direct the Nominating Committee to provide the names of two candidates who have agreed in writing to serve if elected as President-Elect. These candidates' names and a write-in space will be placed on a mail ballot and submitted to the membership for vote. The candidate receiving a clear majority of the returned votes will serve the unexpired term as President-Elect, then succeed to the office of President.
IV. Duties:
A. The President-Elect shall:
1. Serve on the Executive Board and the Executive Committee.
2. Act for the President in his/her absence and, in case of death or resignation of the President, the President-Elect shall succeed the President for his/her unexpired term.
3. Assist the President in the business program and activities of the NHAHPERD.
4. Discharge the responsibilities of this office as prescribed in the Constitution.
5. Serve as Chairperson of the NHAHPERD Nominating Committee. Submit call for nominations and other pertinent information to newsletter.
6. Serve as Chairperson of the Awards Committee. Submit pertinent information to newsletter.
7. Serve as a member of the Program Enhancement Grant Selection Committee.
8. Schedule a photographer for the Annual Convention and to photograph Executive Board members.
9. Meet with the newly elected members of the Executive Board immediately following election.
10. Attend the Leadership Development Conference in the summer following election.
11. Represent the State at EDA Convention and other EDA meetings as directed by the Executive Board.
12. Solicit recommendations for committee membership and committee chairpersons from outgoing Committee Chairpersons, the Executive Board, and other members in the State.
13. Send copies of key correspondence to appropriate members of the Executive Board.
14. Submit to the Constitution, Bylaws, and Operating Code Committee items in this code that need to be updated. These should also be included in the annual report as recommendations for change.
15. Select and turn over to the NHAHPERD Archivist copies of any materials that have a bearing on NHAHPERD history.
(NOTE: All Vice President codes are the same except for the name of the discipline and the associations to which they will be asked to relate and represent the state. See #8 under Duties.)
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Code (4-7) - Operating Code for the Vice President for (discipline)
I. Name: The name of this office shall be Vice President for (discipline).
II. Purpose:
A. To assume primary responsibilities for the activities conducted throughout the year in (discipline).
B. To interpret the work of the Executive Board and promote programs for (discipline).
III. Organization
A. Eligibility: Must have had continuous membership for two years.
B. How Elected: The Vice President shall be elected by the membership as provided in the Constitution.
C. Term of Office: The Vice President shall serve for one year and begins his/her term on March 1 and concludes on the next February 28.
D. Vacancy: In case of a vacancy in the office of Vice President, the Executive Board shall appoint a person to fill the unexpired term.
IV. Duties
A. The Vice President for (discipline) shall:
1. Serve as a member of the Executive Board and attend all meetings.
2. Represent the NHAHPERD at all conferences dealing with (discipline) in which the Association has been invited to participate.
3. Serve as a resource to identify and recommend speakers and consultants for the discipline.
4. Plan NHAHPERD Convention programs relating to (discipline).
5. Be responsible for public relations for presiders and presenters of convention programs in (discipline).
6. Submit article for each newsletter (fall, winter, spring) related to (discipline).
7. Serve on the Nominating Committee.
8. Be responsible for matters related to (other discipline associations). For example: PE to NASPE, NAGWS; Recreation to AALR, etc.
9. Perform such other duties as may be delegated by the President.
10. Send copies of key correspondence to appropriate members of the Executive Board.
11. Turn over files to successor at the last meeting of the Executive Board. If unable to attend this meeting, files should be delivered to the President prior to the meeting.
12. Submit to the Constitution, Bylaws, and Operating Code Committee items in this code that need to be updated. These should also be included in the annual report as recommendations for change.
13. Select and turn over to the NHAHPERD Archivist copies of any materials that have a bearing on NHAHPERD history.
(NOTE: All Vice President-Elect codes are the same except for the name of the discipline.)
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Code (8-11) - Operating Code for the Vice President-Elect for (discipline)
I. Name: The name of this office shall be Vice President-Elect for (discipline).
II. Purpose:
A. To learn the responsibilities of the office of Vice President for (discipline).
B. To interpret the work of the Executive Board and promote programs for (discipline).
III. Organization
A. Eligibility: Must have had continuous membership for two years.
B. How Elected: The Vice President-Elect shall be elected by the membership as provided in the Constitution.
C. Term of Office: The Vice President-Elect shall serve for one year and begins his/her term on March 1 and concludes on the next February 28. The Vice President-Elect shall automatically succeed to the office of Vice President immediately after the final Executive Board meeting.
D. Vacancy: In case of a vacancy in the office of Vice President-Elect, the President will direct the Nominating Committee to provide the names of two candidates who have agreed in writing to serve if elected as Vice President-Elect of (discipline). These candidates' names and a write-in space will be placed on a mail ballot and submitted to the membership for vote. The candidate receiving a clear majority of the returned votes will serve the unexpired term as Vice President-Elect, then succeed to the Office of Vice President.
IV. Duties
A. The Vice President-Elect of (discipline) shall:
1. Serve as a member of the Executive Board and attend all meetings.
2. Work with the Vice President for (discipline) in learning the responsibilities of the office of Vice President.
3. Plan NHAHPERD Convention programs relating to (discipline).
4. Submit article for each newsletter (fall, winter, spring) related to (discipline).
5. Perform such other duties as mau be delegated by the Vice President for (discipline) or the President.
6. Send copies of key correspondence to appropriate members of the Executive Board.
7. Submit to the Constitution, Bylaws, and Operating Code Committee items in this code that need to be updated.
8. Turn over files to successor at the last meeting of the Executive Board. If unable to attend this meeting, files should be delivered to the President prior to the meeting.
9. Select and turn over to the NHAHPERD Archivist copies of any materials that have a bearing on NHAHPERD history.
(NOTE: All Past Vice President codes are the same except for the name of the discipline and the associations to which they will be asked to relate and represent the state. See #4 under Duties.)
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Codes 26-29 - Operating Code for the Past Vice President for (discipline)
I. Name: The name of this office shall be Past Vice President for (discipline).
II. Purpose: The purpose of this code is to provide the Past Vice President with an outline of the duties and responsibilities of the office of Past Vice President of the NHAHPERD.
III. Organization
A. How Elected: After serving one year as Vice President, succeeds to the office of immediate Past Vice President and shall serve one year.
B. Term of Office: The Past Vice President shall serve for one year and begins his/her term on March 1 and concludes on the next February 28.
C. Vacancy: In case of a vacancy in the office of Past Vice President, the Executive Board shall appoint a person to fill the unexpired term.
IV. Duties
A. The Past Vice President for (discipline) shall:
1. Serve as a member of the Executive Board and attend all meetings.
2. Serve as a mentor to the Vice-President and Vice-President Elect for (discipline).
3. Represent the NHAHPERD at all conferences dealing with (discipline) in which the Association has been invited to participate.
4. Serve as an advocate for (discipline). As an advocate, be responsible for matters related to other discipline associations (for example: Health to AAHE; PE to NASPE, NAGWS; Recreation to AALR and Dance to NDA) and disseminate information/materials related to the discipline.
5. Serve as a resource to identify and recommend speakers and consultants for the discipline and for conference programs.
6. Serve on the Public Relations/Advocacy Committee.
7. Perform such other duties as may be delegated by the President.
8. Give all official correspondence to the President and Executive Director.